5b. Online Calendars – Google Calendar

The What

Google Calendar is an online calendar that provides a free and easy way to stay organized, up-to-date, and connected with others. Since Google Calendar is completely web-based, you can access your calendar wherever you have an Internet connection. Google Calendar offers many similar features to Microsoft Outlook or Apple iCal and can be synchronized with those applications well as mobile devices.

The Why

Setting up meeting times or finding the best time for an event used to mean making several phone calls or sending a flurry of emails back and forth while trying to keep track of everyone’s responses. Google Calendar not only lets you create events and invite others to attend, but you can also share your calendar with the people you chose, or create public calendars.

Other benefits of using Google Calendar include:

  • accessible online anywhere you have an Internet connection.
  • provides multiple options for adding events including the "Quick Add" feature and the ability to add recurring events.
  • accessible from iPhone and other mobile devices. You may also create events via text messaging (SMS from your mobile phone).
  • receive event reminders via email or have text messages sent your mobile phone.
  • sharing and publishing options allow you to control who can see your calendar and which details they can view.
  • allows individual users to create more than one calendar. Multiple calendars can be added and shared, allowing various levels of permissions for the users to allow for easy collaboration between departments, groups or families.
  • when you enter a location for your events, a Google Map of your location will automatically appear directly in your event details.
  • manage your time by adding tasks to your Google Calendar.

The How

Discovery Exercises

  1. Start by getting a free Google Account. (Note if you already have a Google account for Gmail or other Google applications, you do not need to register for another Google account).
  2. Navigate to Google Calendar in the list of Google Applications
  3. Select the settings you wish to use on your calendar
  4. Create an event, and invite some friends or coworkers
  5. Share your calendar with a colleague, or family member
  6. The Job Aid Discovery Exercise – Google Calendar (PDF – need Adobe Reader?) will give you step by step instructions to help you complete the discovery exercise.

Need help? Check out the Google Calendar Support Center

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About the Author

Christine Kreger

Christine Kreger

Christine Kreger is the Technology and Digital Initiatives Consultant for the Colorado State Library and Colorado Plinkit Coordinator. Christine has over 20 years of public library experience including reference, AskColorado, technology training, and website development. She received her MLS from Emporia State University in 2003. http://www.linkedin.com/in/ckreger